Home (re) Insurance Latin America Job offer Miami: Office Manager / Receptionist

Job offer Miami: Office Manager / Receptionist

6 min read

About the job

We’re writing the future of risk.

Hamilton Insurance Group, Ltd. (“Hamilton”) is a Bermuda-headquartered company that underwrites specialty insurance and reinsurance risks on a global basis through its wholly-owned subsidiaries. Hamilton leverages analytics and research to create underwriting and investment value for its clients and shareholders.

We’re looking for an

Office Manager/Receptionist

Located in Miami and reporting directly to the EA of our Group Chief Executive Officer, with a dotted line reporting relationship to the Managing Director, Latin America & Caribbean, you will be responsible for all office management and receptionist responsibilities for the Miami office, as well as the provision of administrative support to certain key staff.

What you will do

Responsible for reception, facilities, administration and general day to day management of the Miami office, including but not limited to:

  • Purchasing and oversight of office supplies of stationery and equipment
  • Liaising with building management regarding office/facilities issues
  • Dealing with telephone calls and enquiries
  • Incoming and outgoing postal services, including FedEx and other third parties
  • Greeting guests, managing meeting rooms and validating parking
  • Managing ad hoc requests and general enquires

Liaising with internal and external stakeholders to ensure the smooth execution of items such as:

  • Certificate of Use and Business Tax Receipt
  • vendor billing/invoices
  • issue resolution

Complete a wide variety of administrative support tasks for defined managerial staff and/or benefitting employees of Hamilton as might be needed, such as:

  • Coordinating corporate events
  • Designing and producing complex documents, reports, and presentations
  • Collecting and preparing information for meetings with staff and outside parties
  • Anticipating needs in advance of meetings, conferences, etc.
  • Telephone monitoring and message taking
  • Internal and external stakeholder management

Administrative support for any Group Executive team members as needed, including when they might be on location or in-country, which might include:

  • Diary and meeting arrangement and coordination
  • Email management
  • Travel and expense management
  • Telephone monitoring and message taking
  • Internal and external stakeholder management

And by exception only:

  • Making travel arrangements
  • Completing expense reports
  • Other projects/duties as assigned for the overall benefit of the organization

What you require for the role

  • Bilingual, Spanish and English
  • Experience as an Office Manager/Administrator/Receptionist in an office environment.
  • Expert proficiency with Microsoft Office
  • Strong verbal and written communication skills
  • Exceptional organizational skills and impeccable attention to detail
  • Strong interpersonal skills and ability to work effectively with multiple stakeholders
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
  • Able to maintain a high level of integrity and discretion in handling confidential information

What you can expect from us

Join us, and we will ask you to Be smart, Be sensible, Be open and, above all else, Be more—strive harder, reach further, never give up. These First Principles are the intellectual and moral compass of everyone at Hamilton. They shape the way we build our team, the way we work and the way we will prosper.

We’re committed to creating an inclusive workspace where all employees thrive. We embrace all backgrounds, perspectives, experiences and talents – without discrimination. Whatever differences set you apart, whether visible or invisible, you will be welcome at Hamilton.

Source: Hamilton Miami

For more information contact Hamilton Miami or David Roig

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